Policies & Procedures
Each exhibitor, for themselves and their employees, agrees to abide by these regulations and by any amendments or additions thereto that may be established or put into effect by the Academy.
Each 10’ x 10’ booth will be set with an 8’ high back drape and 36” high side dividers. Each exhibitor will be provided with a 7” x 44” booth I.D. sign, one 6’ skirted table, and two folding chairs. Additional equipment can be purchased or rented from the decorating company (information on the decorating company will be provided upon booking exhibition space).
The standard booth price includes two exhibitor representatives per 8’ x 10’ booth space purchased and food served in the exhibit area. Additional representative passes can be purchased for $50.00 each. Fees do not include admission to the educational conference. Exhibitors can also purchase luncheon tickets and special events tickets. Names of your exhibit personnel must be submitted to the Academy office 3 weeks prior to the conference for them to receive printed name badges. Gold & Silver sponsors receive 3 badges. Platinum sponsors & Sponsoring Partners receive 4 badges.
A fifty percent (50%) deposit must be received with this contract payable to NAED. Checks, money orders, Visa, MasterCard, and American Express are accepted. U.S. currency only. Mail payment to: NAED, 139 East South Temple, Suite 200, Salt Lake City, UT 84111, or call NAED at 800-960-6236. The final balance is due by March 1, 2013.
Booth priorities will be determined according to the date the payment is received and history with the Academy. If the full balance is not received by March 1, 2013, the Academy reserves the right to resell exhibitor’s space without refunding the deposit or move the space to a less desirable location.
Refund or Cancellation
Should the exhibitor be unable to occupy and use the exhibit space contracted for, he or she shall promptly notify Exhibit Management in writing. All sums paid by the exhibitor, minus 50% service charge, will be returned to the exhibitor. If the cancellation occurs after April 4, 2013, no refunds will be given.
Damage to Property
Nothing shall be posted, tacked, nailed, screwed, taped, or otherwise attached to columns, floors, walls, or other parts of the building or furniture. Exhibitors are liable for any damage caused to the building, floors, walls, columns, or to other exhibitors’ property.
Exhibitor agrees not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposiums, or hospitality suites that are in conflict with the official Academy activities, whether such activities are to be held at the host hotel or outside the hotel, without the written consent of Conference Management. Exhibitor shall submit to Conference Management any plans for intent to hold or host activities, at or in conjunction with its exhibit, for written time and approval. There will be opportunities to sponsor additional activities if the exhibitor so desires. Contact Conference Management for possible dates, times, and openings.
Additional Sponsorship Opportunities
These activities include receptions, luncheons, and/or breakfast, the conference padfolio, and other special conference events.
Please call 888-725-5853 for more details.